Room Booking
Use Room Booking to manage your company's meeting facilities, AV equipment, food, refreshments, cars...
Our room booking module not only gives you the facility to manage your property in an easy and efficient way, but any of your resources can be managed withthe room booking module. So if you have a shared conference room, cars or AV equipment you now have an easy way to book and keep track of resources.
Make bookings in seconds through your existing web browser or your Microsoft Outlook Calender. Customers also have the option to add visitor registration and electronic display systems making guest admin simple and speedy.
Why Use Room Booking?
With Room Booking, it's easy for your company to conduct simple and error-free meeting activities.
All of the involved departments reap the benefits of the system and the work involved with holding a meeting and subsequent paper work is significantly reduced.
With Room Booking, the meeting organizer announces the meeting and orders the meeting facilities and resources, as well as food and refreshments from the company kitchen.
In connection with these orders, the organizer must also enter the names of the meeting participants and information about who is to pay for the meeting expenses, such as those relating to food and beverages.
- Book meetings in a single, comprehensive procedure
- Much more efficient meeting activity and planning.
- Optimizes the use of meeting facilities and food and refreshments.
- Prevents double booking.
Room booking ensures that all of the involved departments and parties in the ordering process, preparations and actual meeting achieve optimum efficiency and overview.
Manual business processes are eliminated. These are replaced with time saving automated procedures that minimize errors and remove redundant work processes.
A natural extension of Microsoft Outlook
RoomBooking provides meeting organizers with the ability to order meeting resources directly from Microsoft Outlook and calendar appointments.
Create a calendar appointment with invitation of meeting participants and then let Room Booking assist with ordering conference rooms, AV equipment, food and refreshments, cars, etc. All of this can be accomplished in a single work process as a natural extension of Outlook's meeting planning.
When moving, deleting or repeating the calendar appointment, Room Booking also helps to move and change the associated meeting resources automatically and then sends a confirmation e-mail to the meeting organizer.
- Management achieves a unique overview and information about the utilization of resources.
- The Reception Desk can see the day's meeting activities and extract information, such as the names of meeting participants, directly from the system.
- Internal Services receives an electronic message about booking of various resources and a complete overview of the day's tasks, such as setting up tables in conference rooms.
- The Kitchen receives prompt information about food and beverage orders and catering, and can extract reports for purchasing, production, delivery and sales.
- The accounting and financial departments gain easy access to expense data for use in invoicing, which can also be automatically registered in the financial system.
Simple & Easy
Basic configuration and administration of Room Booking is performed via the intranet and your web browser, and is extremely simple and easy to use.
A variety of functions are configured via the administration module, including user rights, ordering and payment rules, creation of meeting resources (e.g. conference rooms and food and beverages) and export of data to financial systems.
